All About E-Forms

In a world where a public record is paramount, forms are essential for functioning. They are used in almost every niche for different purposes. Whether it is for conducting surveys or taking quizzes, forms are everywhere. 

As the demographic expands, the number of responses for forms increases. So, conventional paper and pen methods are lagging in efficiency. Thus, humans are turning to their greatest invention for help – Technology. 

E-Form Software is the upcoming trend. Dive in to find out all about e-forms and how they came up.

Evolution of E-forms

Paper forms

The old, simple way of working with forms – paper forms are entirely manual. The forms are delivered and collected manually. The data collected using them is entered into another system by an operator. An individual then analyzes it, and actions are taken based on it. 

“Pseudo” forms

Forms created using Excel spreadsheets or Word Documents are called “pseudo” forms. They can be sent by email or shared over drive. They are an efficient way of reducing labor put into distribution and collection.

However, entering data into another system and analyzing responses remains manual. 


Electronic forms are coded forms. They can be embedded into web pages or distributed over email. The data collection can also be done via code. 

The entries can be connected to a database and entered directly into it by the code. Hence, the delivery and collection of data and entry of responses into a database can be automated.

Although E-forms are more efficient, the analysis of responses will still be a manual process. 

Smart digital forms

Smart digital forms are similar to E-forms. The only difference is that they are hosted on clouds and are better backed up. 

Why Do People Use E-forms?

E-forms have replaced conventional forms as they hold several advantages over the pen and paper forms:

  • They automate the delivery and collection of forms.
  • They enter the data collected directly into a database via code. 
  • They save paper.
  • They are cost-efficient.

There is a variety of E-Form Software available to generate them and keep track of responses. Several organizations use software to generate customized forms easily.

Customizing Your E-forms

With E-forms, you can customize them according to your organization’s needs. Some powerful features that help your E-forms stand out would include:

  • Mobile Optimization

Mobile optimization is an efficient way to turn your mobile device into a framework for data collection. It simplifies documentation and protects against data loss. 

  • Theme Designer

This feature helps design your forms so that it suits the aesthetic of your website. Customize fonts, backgrounds, and colors to match the vibe your company is going for. 

  • Reporting

Some E-forms provide you with analytics reports. These help you in assessing how successful your form has been. With reporting, you can also track page view traffic by date, record errors in the form, and keep all that information in one place. 

  • Cloud Storage

Cloud storage provides security to your data and saves you a lot of space. They also make all your data accessible from anywhere as long as you have an internet connection. Working remotely is no longer a dream.

In Conclusion

Electronic forms have become increasingly popular. The demand for E-Form Software has increased and has helped many organizations automate their data collection process. They come with numerous advantages that help companies customize their forms. It reduces their headache as a massive part of the process is automated.